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Pooled Mapping

Why does my budget look like it is in a deficit?

The consolidated budget is setup in the concept of a profit and loss (P&L) income statement.

It includes revenues, transfers and expenses.  The bottom line of the consolidated budget is the surplus or deficit that is generated after subtracting Expenses from Revenues and Transfers.

If you are dealing with a single PTA such as an Operating Budget (which, by definition, only has expenses), its bottom line will be in a negative or deficit balance.  It requires a transfer of funds to cover the deficit and balance the bottom line to $0.

Can I change my pooling rules after I set them?

Yes. Pooling rules can be changed at any time and the results of changes in the rules will be reflected in Tidemark the next day. However, once you start budgeting, be careful making changes where budgets have already been entered. Pay special attention to changing rules that involve PTAs used for Labor Distribution or Transfers, as this may impact work that has already been done in your budget.

Do I have to use pool PTAs?

Yes.  Sponsored research (Federal G&C, Non-Federal G&C and University Research) are already summarized to “summary members” in Tidemark.  The “summary members” have names like QAUF-Federal G&C and summarize all activity in the Org and Award Type.  But these summary members are not real PTAs in Oracle so they need to be mapped to a Budget Pool PTAs.

Awards for ISC allocation (BYxxx) should not be mapped, so that ISC can be properly recorded. The UBO has entered rules to prevent these from being mapped.

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